View the Top Spenders report

The Top Spenders report shows which employees submitted the highest total expenses last month. It’s a fast way to:

• Identify high or unusual spenders
• Spot trends without exporting data
• Make data-backed decisions with minimal effort

This report is a pre-built suggested search so you can review spending activity at a glance.

![Viewing the Top Spenders report](https://help.expensify.com/assets/images/top-spender-2.png{:width=”100%”}

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Who can use the Top Spenders report

The Top Spenders report is available to Workspace Admins, Approvers, and Auditors on both web and mobile.

Note: Exporting data is only available on web.

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Where to find the Top Spenders report

Web:
Use the navigation tabs on the left and select Reports, then click Top spenders under the Insights section.

Mobile:
Tap Reports from the navigation tabs on the bottom, then tap the hamburger menu in the top-right corner. Under Insights, tap Top spenders.

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What information the Top Spenders report displays

The Top Spenders report is powered by a saved search query using Expensify’s grouping and filtering engine. The report shows:

• The top expense submitters for the last month
• The total amount spent by each person

• The number of expenses by each person

How to interpret the Top Spenders report

Each row represents an individual employee, sorted in descending order by amount. Columns include:

• Number of expenses submitted
• Total amount spent

Click any row to view that member’s individual expenses.

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Can you customize the Top Spenders report?

Yes - you can adjust filters like date range, workspace, or employee to explore spending trends. However, the Top Spenders report is a built-in suggested search, so you can’t save changes to it directly.

To create and save a custom report:

1. Go to the Reports or Expenses tab.
2. Use filters to adjust grouping and timeframes.
3. Apply filters and save your custom search.

Learn how to create custom reports.

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Ways to use the Top Spenders report

Workspace Admins and finance teams use the Top Spenders report to:

• Identify high or unusual spenders at a glance
• Spot spending trends without exporting data
• Make data-backed decisions quickly

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How to switch views in the Top Spenders report

By default, the Top Spenders report displays a Table. You can also switch to Bar, Line or Pie view depending on how you want to analyze your data.

• Bar shows totals for easy comparison.
• Line shows trends over time.
• Pie shows how data is distributed.

To change the view:

1. Open the Top Spenders report.
2. Click View in the top navigation.
3. Select Bar, Line, or Pie.

The report will update instantly to reflect your selected view.

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FAQ

Can you export the Top Spenders report?

Not directly — the Top Spenders report can’t be exported with its grouped totals or summary data. However, if you expand each group to reveal the individual expenses, you can then select those expenses and use Export to CSV to download the raw data.

1. Go to the Reports tab.
2. Apply filters to create your own view.
3. Click Export to CSV.

What other Insights reports are available?

Additional Insights reports help you analyze spending from different perspectives:

• Spend over time shows how total expenses change over a date range.
• Top Merchants shows which vendors received the most payments.
• Top Categories shows the highest-spending expense types (e.g., Travel, Meals).

Learn more about all available Insights

Can other people see my Top Spenders report?

Only Workspace Admins, Approvers, and Auditors can view a workspace’s Top Spenders report. Regular members do not have access.

How is the Top Spenders report calculated?

The Top Spenders report uses expenses from the previous calendar month and groups them by submitter (employee). It shows the top 10 people by total amount spent.