Set Up Global Reimbursement to a Canadian Bank Account (CAD)

Workspace Admins can enable Global Reimbursement in CAD by connecting and verifying a Canadian business bank account.

Who can set up Global Reimbursement in Canada (CAD)

Workspace Admins
Workspaces with default currency set to CAD
Canadian businesses with a verified Canadian bank account

Before you begin setting up Global Reimbursement in Canada (CAD)

Make sure you have:

Your Workspace default currency set to CAD
Full business bank details (including SWIFT and routing code)
Required compliance documentation

Required documents for Global Reimbursement in Canada (CAD)

To comply with financial regulations, you’ll need:

Government-issued photo ID
Proof of address (utility bill or bank statement)
A recent bank statement for the connected account
Beneficial ownership information (for anyone owning 25% or more)

Accepted file types: PDF, PNG, JPEG.

Note: Additional documentation may be requested by Expensify’s Compliance team during review.

How to enable Global Reimbursement in Canada (CAD)

From the navigation tabs (on the left on web, and at the bottom on mobile), go to Workspaces.
Select your Workspace.
Select Overview.
Under Default currency, choose CAD$.
Select Workflows.
Ensure Payments is enabled.
Select Add bank account.
Confirm Country: Canada and Currency: CAD$.
Click Confirm.

This opens the bank information form.

Enter Canadian business bank details for Global Reimbursement

On the Bank info screen, enter the following exactly as provided by your bank:

Swift Code
Bank Name
Bank Region
Bank City
Bank Address
Bank Postal
Account Number
Routing Code

All fields are required.

Select Next to continue.

Note: Global Reimbursement to Canadian bank accounts uses international wire (SWIFT) formatting. Contact your bank if you are unsure which code to enter.

Enter business information for Global Reimbursement in Canada (CAD)

Provide the following:

Legal business name
Company website
Business address
Phone number
Registration number
Business Number (BN)
Incorporation state and country
Incorporation type
Business category
Estimated annual payment volume
Expected reimbursement amount

Confirm the information is correct, then select Confirm.

Provide beneficial owner information for Global Reimbursement in Canada (CAD)

Regulations require Expensify to verify the identity of any beneficial owner, defined as an individual who owns 25% or more of the business.

Confirm whether you or any other individual owns 25% or more of the business.
For each qualifying beneficial owner, provide:
- Legal first and last name
- Country of citizenship
- Ownership percentage
- Residential address
- Date of birth
Upload documentation to verify ownership. This must include:
- A signed attestation
- An organizational chart
- Verification from a public accountant, notary, or lawyer

The documentation must:

Be dated within the last three months
Include the signer’s license number

Confirm the information is accurate, then select Confirm.

Provide director or senior officer information for Global Reimbursement in Canada (CAD)

Expensify must verify the authorized signer.

If you are a Director or Senior Officer:

Enter your full legal name and address
Upload government-issued ID
Upload proof of address

If you are not a Director or Senior Officer:

Enter the Director’s or Senior Officer’s information
They will receive instructions to complete identity verification

Complete the authorization form for Global Reimbursement in Canada (CAD)

Select Take me to Docusign to complete the authorization form.
Once completed, upload the signed form and signature page.
Select Submit.

Expensify’s Compliance team will review your submission. If additional documentation is required, you’ll receive a message in the app.

How to verify a Canadian bank account using test deposits

Before the account becomes active, Expensify sends small test deposits to your bank account.

When you see the transactions:

Message Concierge in the app to confirm the deposit amounts.
After confirmation, your bank account will be verified.
Once verified, you can begin sending Global Reimbursements in CAD.

How to configure a verified Canadian bank account on a Workspace

Once verified:

From the navigation tabs (on the left on web, and at the bottom on mobile), go to Workspaces.
Select your Workspace.
Select Workflows.
Under Payments, select the verified CAD bank account as the payment account.

Reports approved for payment on the workspace will now be reimbursed from this bank account. Learn how to pay expenses submitted to a workspace.

FAQ

Where do I find my Canadian bank SWIFT code?

Your SWIFT code is provided by your bank. It may appear on official bank documents or within your online banking portal. Contact your bank directly if you are unsure.

What is the Routing Code for a Canadian bank account?

The Routing Code is provided by your bank and may differ from domestic transit numbers. Contact your bank if you are unsure which number to enter.

How long does Global Reimbursement approval take in Canada?

Approval typically takes 2–4 weeks after all required documentation is submitted.

How long do CAD reimbursements take after approval?

Once approved and verified, reimbursements typically arrive within two business days.

Global Reimbursement Canada